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Payroll that's accurate and compliant.
Your people are your business — and paying them correctly and on time, every time, is non-negotiable.
Your people, paid right — every time.
Payroll errors can mean unhappy staff, SARS penalties and avoidable disputes. PAYE, UIF, SDL and the various reconciliations all need careful attention and current knowledge of the law.
Based in Gqeberha (Port Elizabeth), we run payroll for businesses across the country — keeping you compliant and your team paid right.
Processed, reconciled and submitted
We handle the full processing, reconciliation and on-time submission of your employee taxes to SARS:
- PAYE — correct calculation and deduction of employee income tax.
- UIF — accurate employer and employee contributions, a safety net for your staff.
- SDL — for businesses with an annual payroll over R500,000, we manage the 1% levy.
EMP201 and EMP501 reconciliations
Each month we process your payroll and submit your EMP201 declaration to SARS, with full reconciliations so what's deducted matches what's paid over. At year-end (1 March to 28 February) we prepare and submit your EMP501 reconciliation — the consolidated view of all your monthly declarations for the full tax year.
Tax certificates your staff can rely on
At year-end your employees need their tax certificates. We complete and issue IRP5 and IT3(a) forms accurately and on time, showing each person's pay, deductions and tax — so they can file their own returns without a hitch.
- IRP5 — issued where employees' tax (PAYE) was deducted.
- IT3(a) — issued where no PAYE was deducted (e.g. income below the threshold).
Accurate, compliant, stress-free payroll.
Your employees are your greatest asset, and paying them correctly and on time is non-negotiable.
Compliance you can trust
We keep up with SARS and Department of Labour rules so your payroll stays in line.
Accuracy
Careful calculations and reconciliations that cut the risk of penalties and disputes.
Time and cost saved
Hand over the admin and focus on your core business.
Handled discreetly
Your sensitive payroll data is treated with care and confidentiality.
Frequently asked questions
- PAYE — income tax deducted from an employee's pay and paid over to SARS on their behalf.
- UIF — employer and employee both contribute; it supports workers during unemployment, maternity, illness or adoption leave.
- SDL — a levy for employers with an annual payroll over R500,000, funding skills development.
Paying these keeps you compliant with labour and tax law and avoids serious penalties.
The EMP201 is a monthly declaration to SARS that totals the PAYE, UIF and SDL for that month. It must be submitted and paid by the 7th of the following month (or the last working day before, if the 7th falls on a weekend or public holiday).
The EMP501 is the employer annual reconciliation. It reconciles all your monthly EMP201 declarations for the tax year (1 March to 28 February) and includes the IRP5 and IT3(a) certificates issued to staff. SARS uses it to check your monthly and annual figures match, and to pre-populate employees' returns. The submission window usually runs from 1 April to 31 May.
IRP5s are issued where PAYE was deducted; IT3(a)s where it wasn't (usually income below the threshold). Both detail the year's pay, deductions and tax. Employers provide them at the end of the tax year (by 31 May, with the EMP501) or within 14 days of an employee leaving. Staff need them to complete their own returns (ITR12).
Non-compliance carries real consequences:
- Penalties and interest on late or incorrect submissions.
- Legal action for ongoing non-compliance.
- Reputation damage with staff, suppliers and clients.
- Unhappy employees from incorrect or late pay.
A professional payroll service helps you avoid all of these.
Let's sort it out together.
Tell us a little about your situation and we'll come back to you. Or reach us directly during business hours.
| Phone | +27 72 604 6275 |
| info@estimaguiretax.co.za | |
| Office | Office 10, Seagate Centre, Torquay Street, Summerstrand, Gqeberha |